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IMRO Job Vacancy | Media Licensing Administrator – Internship

November 24, 2021

Job Title: Media Licensing Administrator – Internship
Salary: On Request
Terms: Internship / 6-9 months Fixed Term Contract

Please send a CV and covering letter outlining how you meet the criteria for the role to
Deadline for applications is 5.00pm on Friday, 3rd December.

Purpose of Job

An exciting opportunity has become available for a paid, Media Licensing internship within IMRO.

The overarching purpose of the role is to provide administration support to the Media Licensing Team in support of its challenging revenue targets. In addition, the job holder will be involved in specific revenue generating projects.

The role may suit recent graduates or those interested in starting a career in the music industry. Candidates will preferably have some work experience in a sales administrator/customer service role and a keen interest in music.

Job Context and Content

The Media Licensing Administrator (MLA) will join the existing team of 4 people within the Media Licensing department. The role will provide the successful candidate with experience across many important revenue functions for IMRO. This includes assisting with the administration of key customer accounts across broadcasters, record labels, advertisers, video on demand services and music streaming services.

In addition, a core focus of the role is providing support to IMRO’s international business, whereby we identify and secure royalties for IMRO members as a result of their music being used in overseas markets.

The MLA works in conjunction with all other members of the Media Licensing team, will be supervised by the Senior International Executive and reports to the Commercial Director, Media Licensing.

Principal Accountabilities

  • To respond via phone and email to routine media licensing queries
  • Record Label copy matching and updating of MCPS member details.
  • Investigating and resolving queries in relation to royalty matters which result from domestic distributions to affiliated societies.
  • Regular contact with Distribution team personnel and Membership/Marketing department personnel regarding affiliated society queries to IMRO and performance/repertoire notifications.
  • Amended Works – review of amendments made to IMRO repertoire on our internal database. Where necessary, notification is sent out to affiliates to ensure IMRO repertoire is correctly documented and paid by our affiliates. Amendments can include a change in shares, publishing or addition of new members.
  • TV/Film Details Report – review of works registered by IMRO members where they have included TV/Film details in their registration. These include advertisements, audio-visual cues and featured works. This information is used to prepare AV notifications for any productions with International broadcast.
  • Unidentified Performance Claims files review – these files are received from affiliates on a regular basis and contain unpaid exploitations of works, audio-visual broadcasts and live performances. These files are reviewed for IMRO repertoire and a subsequent notification with the information required for the claim is sent.
  • Providing general administrative support to the Media Licensing Team where required.

Challenges Faced

Flexibility is key to success in this role. The MLA will be assigned ongoing objectives and will be expected to work with a high degree of initiative to ensure the Media Licensing Team is supported in achieving its revenue targets. The MLA should have good communication skills, work well as part of a team, and be comfortable in performing routine tasks involving data. It is imperative that the successful candidate can manage their personal workload to ensure all key administrative tasks are completed accurately on time.

Direction Received

The job holder will receive extensive training on IMRO’s systems and will be provided with a broad education on the licensing of copyright music and royalty collection.  Given the entry level nature of the role, training and development will be a crucial and ongoing aspect to the role. The job holder will be supported by ongoing attendance at industry seminars, educational workshops and internal training as required, all of which will be paid for by IMRO.

Knowledge and Experience

It is preferable that the successful candidate has some experience working in a sales administrator/customer service role. The candidate will need the ability to manage varied operational tasks and resolve conflicting priorities. The candidate will need a working knowledge of Microsoft Office packages including Word, Outlook and Excel. A good general knowledge of music, including Irish music, would be of benefit alongside a relevant third level qualification.

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