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IMRO Job Vacancy | Media Licensing Administrator – International & Live

January 23, 2023

Job Title: Media Licensing Administrator – International & Live

Fixed Term Contract:  12 months

Salary: Available on Request

Working Environment: Hybrid Working Model

Application: Please send a CV and covering letter outlining how you meet the criteria for the role to

Deadline for applications is 5.00pm on Friday 27th January


1. Purpose of Job

IMRO administers the performing right in copyright music on behalf of its members (songwriters, composers and music publishers) and on behalf of members of the international overseas societies that are affiliated to it. Music users such as broadcasters, venues and businesses must pay for their use of copyright music by way of a blanket licence fee. The overarching purpose of the role is to provide administration support to the Media Licensing Team, in their International and Live duties, in support of its challenging revenue targets. Candidates should have at least one year’s work experience in a sales administrator/customer service role.

2. Job Context and Content

The Media Licensing Administrator – International and Live will join the existing team of 5 people within the Media Licensing department. The role will provide the successful candidate with experience across many essential revenue functions for IMRO.

The core focus of the role is twofold:

(i) providing support to IMRO’s international business, whereby we identify and secure royalties for IMRO members as a result of their music being used in overseas markets.
(ii) providing support to IMRO’s live licensing activities, to include contacting concert promoters and music venues for licensing, chasing box office returns, and raising invoices on the IMRO CRM system.

The Media Licensing Administrator – International and Live works in conjunction with all other members of the Media Licensing team, will take direction from both the Senior International Executive and Licensing Officer, Live Music and Cinema and reports to the Chief Commercial Officer.

3. Principal Accountabilities

• Investigating and assisting International to resolve queries in relation to royalty matters which result from domestic distributions to affiliated societies.

• Regular contact with Distribution team personnel and Membership/Marketing department personnel regarding affiliated society queries to IMRO and performance/repertoire notifications.

• Amended Works – review of amendments made to IMRO repertoire on our internal database. Where necessary, notification is sent out to affiliates to ensure IMRO repertoire is correctly documented and paid by our affiliates. Amendments can include a change in shares, publishing or addition of new members.

• AV General – review of works by IMRO members where they have included TV/Film and other media. These include advertisements, audio-visual cues and featured works.

• Share Discrepancies Review – review of payments to IMRO members from International affiliates where shares paid do not match the internal registration.

• Unidentified Performance Claims files review – these files are received from affiliates on a regular basis and contain unpaid exploitations of works, audio-visual broadcasts, and live performances. These files are reviewed for IMRO repertoire and a subsequent notification with the information required for the claim is sent.

• Assisting the Licensing Officer – Live Music with processing of invoices and ad hoc queries.
• Researching live music events (that also use PPI sound recordings) via websites, social media, ticket seller event alerts, Meslis and any other relevant source including newspapers, magazines, etc. to establish what live music events need licensing
• Pursuing music operators and venues for provision of event setlists
• Contacting music promoters and venues on a regular basis for box-office figures, setlists, admissions, capacity figures, etc and raising invoices for performances
• Providing general administrative support to the Media Licensing Team where required.

4. Principal Working Contacts

• Senior International Executive & Licensing Officer, Live Music and Cinema
Daily to ensure the efficient and smooth running of the International function’s day to day workflow.

• Media Licensing and Publisher Account Manager
Daily to ensure the efficient and smooth running of media licensing day to day workflow.

• Affiliate Societies
On a regular basis in responding to outbound queries and relevant team project work.

• Chief Commercial Officer
Regularly regarding objectives, priorities, and developmental support.

5. Challenges Faced

Flexibility is key to success in this role. The Media Licensing Administrator – International and Live will be assigned ongoing objectives and will be expected to work with a high degree of initiative to ensure the Media Licensing Team is supported in achieving its revenue targets.

You should have good communication skills, work well as part of a team, and be comfortable in performing routine tasks involving data. You will need to manage your personal workload to ensure all key administrative tasks are completed accurately on time.

6. Planning and Organising

Daily contact with the Media Licensing Team determines priorities and need for focusing/refocusing. Difficult issues are referred to the Chief Commercial Officer. The Team meets regularly to discuss objectives, workflow and support.

7. Direction Received

The job holder will receive extensive training on IMRO’s systems and will be provided with a broad education on the licensing of copyright music and royalty collection. The job holder will be supported by attendance at industry seminars, educational workshops and internal training as required.

8. Knowledge and Experience

It is preferable that the successful candidate has at least one years’ experience working in a sales administrator/customer service role. The candidate will need the ability to manage varied operational tasks and resolve conflicting priorities. The candidate will need a working knowledge of Microsoft Office packages including Word, Outlook and Excel. A good general knowledge of the Irish music industry would be of benefit alongside a relevant third level qualification.

9. Diversity & Inclusion

IMRO represents songwriters’ composers and music publishers who bring varying backgrounds, ideas, and points of view to their creativity on behalf of all music fans. Our diverse perspectives are enriched by many dimensions, including race, ethnicity, gender, age, physical and mental ability, sexual orientation, religious beliefs, culture, language, and education, as well as professional and life experience. We welcome job applicants from all communities, cultivating a culture of inclusion for employees and respecting individual strengths, views and experiences. Our differences make us a better team – make better decisions, drive innovation, and deliver better business results.

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